There are times that I need help to do something with a Microsoft Office application such as making a Table of Contents or an Index, but forgot how to do it. For those occasions, I need a little help from Microsoft Office, which gives me a couple of ways in Microsoft Office 2003:
Help Button at the end of the Standard ToolbarI have many Microsoft Word and Excel files I’m working with at the same time, and often forget the folder I saved it to. To remind me where the file is, all I have to do is click File > Save As. The Save As dialog box opens to show the last place I saved an existing document.
What is the difference between Microsoft Office 2003 vs. Microsoft Office 2007 files?
This article will give a brief explanation of Office 2003 vs. Office 2007 files. The user interface differences will be discussed in another article.
Let’s use Word, Excel and PowerPoint as examples (sorry Outlook, OneNote, etc.)
Here are the following file extensions for Microsoft Office 2003 Word, Excel and PowerPoint:
Microsoft Office 2007 has the same extensions as Office 2003, with the addition of the letter ‘x’ to distinguish themselves as the Office 2007 XML documents.
This means that Microsoft Office 2007 XML applications can read Office 2003 documents, but Microsoft Office 2003 cannot open or edit Office 2007 documents. It also means there may be problems when different users use the different Microsoft Office packages.
Example:
Computer A has Word 2007. Computer B has not been upgraded, and has Word 2003. Computer A sends B a copy of the Word 2007 document which will not be read by Computer B.
Computer B can send a copy of a Word 2003 file to Computer A which will be read by Computer A, but Computer A must make changes and be sure to send the document back as a Word 97-2003 document to be read by Computer B. The XML format of Microsoft Office 2007 files prevents Microsoft Office 2003 from reading those documents.
Be sure to pay close attention to the Microsoft Office version you are using. Many times I would save and send Office 2007 documents to people with the Microsoft Office 2003 applications who would complain that they could not open the document. Remember, both versions of Word use the term Word document as the file type, with different results if both users are not using the same versions, or same file types.
Hope this helped! See you in another lesson.
Microsoft Office 2003 Word and Excel have nine menus on the Menu Bar
Each menu contains commands to: open a file, save, print, cut, copy, spell check, etc.
There is no way that you will use all of the commands available in Word 2003. You will probably use the File menu to Save and Print a document, or the Edit menu to cut, copy or parts of a document or worksheet, maybe once in a while, you may use headers and footers within a document. But you may never use every command in Word or Excel.
The same thing applies to the Standard and Formatting Toolbar buttons. You may use the Save toolbar button or the Copy, Cut or Paste toolbar buttons. But you may not change the font colors or add columns to a document, but those features are there whenever you need them.
The point is, you may buy a computer that may have Microsoft Office 2007 Word and Excel. The appearance is different, but is arranged according to surveys that said the most used commands such as Cut, Copy and Paste, are now grouped in a tab that is called Home. You do not need to remember every command that is in Word or Excel 2007. Just know how to get to the commands you use the most often.
There are seven tabs that contain several commands into groups. These tabs are labeled:
Click through each one of these tabs and take a look at the command groups in each tab. These are the tabs and commands you will use over and over, and you will remember more commands as you need to finish a Word or Excel 2007 document.
The mouse is one of the commonly used devices to enter information into a computer. As small as it is, with either 2 or 3 buttons, it can be a nightmare to use if it is the first time you have used it. This brief explanation of techniques and terms is not meant to replace actual hands-on lessons. It’s just another way to drive home specific points on how to use a mouse and the results of using the buttons of the mouse.
Example: tap your finger on: a desk/tabletop, top of the computer, keyboard edge
A click, waiting 1 second, and another click is not a double-click. It is two separate clicks.
Example: Repeat the Click examples
Example: Right-click anywhere in any document
Mouse Pointer is the display that shows the mouse location on the screen
At some point in your use of Microsoft Office applications, it may help to learn these few keyboard shortcuts instead of going through several layers of menus just to save, print, copy, etc. Here are a few of the common, not every, tasks with their keyboard shortcut equivalents:
Ctrl + O = Open
Ctrl + S = Save
Ctrl + X = Cut
Ctrl + C = Copy
Ctrl + X = Paste
Ctrl + P = Print
Alt + F4 = Close/Exit
@Aleen “Do you turn off or shutdown a PC?” What is ‘word wrap’”? How do you ‘drag and drop’? Resize a program window.
Make sure a program window is not ‘Maximized’, because you cannot maximize a screen that is already maximized. To verify that a window is not maximized, hold the mouse pointer over the middle of the 3 buttons on the top-right corner of a window. A yellow rectangular message will appear that says ‘Restore Down’. Now, move the mouse to any one of the window borders: top or bottom, left or right side, or one of the corners (P.S.: stay away from the corner with the red-X. It is too easy to accidentally click that box by which will close the application, accident or not!). The mouse pointer will change to a double-arrow head pointer. Hold the mouse button down and move the mouse left or right, up or down. Release the mouse button when you get the window size you want.
Microsoft Office Tips, Tricks and Shortcuts for You | Mr WordPress on Saving to My Documents or My… |
